Facilities Management isn’t exactly famous for spare time. Between tracking compliance, juggling contractors, and trying to stay ahead of reactive repairs, it’s a full plate. That’s why our newest AI features aren’t just “nice to have.” They’re built to lighten the load where it actually matters.

We’ve launched four new AI-powered tools, designed to help you get more done, in less time, with less stress. Whether you’re logging a fault or reviewing a quote, these features act like the extra set of eyes (and brain) every FM team needs.

Note: All AI features are disabled by default. To get started, reach out to Support. You can choose to enable all features, or pick just the ones that suit your team. They can be turned off at any time.

✍️ Comment Assistant

Polish your notes with a single click

Whether you’re briefing engineers or sending a quick update to finance, clarity counts. The Comment Assistant lets you re-write any message in your preferred tone, from formal and professional to casual and friendly. Less overthinking, more doing.

🆘 Work Order Helper

Resolve issues before they become jobs

Just describe the fault, and Work Order Helper will suggest potential causes and fixes on the spot. By giving you instant, smart troubleshooting prompts, you can stop some problems in their tracks, before they escalate into costly call-outs.

🗃️ Quote Extractor

No more manual data entry

Already got the quote in a doc? Great. Just upload it, and Quote Extractor will auto-fill key details like cost lines, expiry dates, and contractor info, so you can focus on reviewing quotes, not retyping them.

🔬 Quote Analyser

A sanity check for your quote approvals.

How does that quote stack up? Quote Analyser gives you data-backed insights into whether the price and timeframes are in line with similar jobs, and flags anything that seems unusually high or low. Like having your own pricing analyst, minus the paperwork.

🚨 These features are all about one thing: Making your CAFM experience faster, smarter, and more consistent. They're not here to replace your judgment, they’re here to support it. And whether you switch on one or all four, our Support team is ready to help you activate them and embed AI into your everyday workflows.

This is just the beginning. We’re building every tool with the people who’ll actually use them, side by side, feedback first, real-world tested

Got a task you’d happily never do again?

Or

Should your CAFM be doing something by now but doesn’t?

Tell us so we can make your life easier: support@expansive.co.uk