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Collaboration without the friction

Contractor & Engineer Management

Managing contractors should not mean chasing updates, checking paperwork in five places, and hoping everyone followed the process. expansive gives you a clearer way to manage contractor activity, engineer workflows, and every job tied to them.

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One place for contractor control

Supplier management has never been easier

Effortlessly manage your supply chain accreditations, insurance, rate cards, service history and SLA performance. EFM provides the simple, collaborative tools so you can keep work moving on site while staying in control behind the scenes.

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RAMS Management

Prompt your contractors to provide their RAMS up front and store them neatly with your work orders.

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Time & Attendance

Track engineers’ attendance and time to fix with an easy to use mobile engineer web-based app.

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SLA Management

Monitor your service performance and alert contractors automatically when SLAs are breached.

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Auto Billing

Auto-calculate callout fees and labour charges to ensure you’re always billing correctly.

Everything engineers need on site

Our web-based app helps engineers move through jobs properly, capture updates in real time, and complete the right checks before.

Use On Site

Engineers scan a QR code to instantly access the right job at the right location, no logins, no delays, no confusion.

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Full Work Order Access

Engineers can view job details, update time logs, add notes, and manage who’s on the job, all in real time.

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Start Work Checks

Prompt engineers to complete key checks before work begins, helping mitigate risks and reduce missed steps.

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User & Location Validation

Feature flags enable check-in and check-out to be tied to the engineer user and site location, giving you a clear, accurate record of who was where and when.

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Add Sign-off Step

Guide engineers through close-out steps before leaving site, with optional prompts like checking in with the FM.

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Full Work Order Access

Engineers can view job details, update time logs, add notes, and manage who’s on the job, all in real time.

Start Work Checks

Prompt engineers to complete key checks before work begins, helping mitigate risks and reduce missed steps.

User & Location Validation

Feature flags enable check-in and check-out to be tied to the engineer user and site location, giving you a clear, accurate record of who was where and when.

Add Sign-off Step

Guide engineers through close-out steps before leaving site, with optional prompts like checking in with the FM.

Welcome Page mockup front
Full work order access mockup front
Start Work Checks mockup front
Location Verification mockup front
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See what's happening without playing detective

  • No following up for notes after the job is done.

  • No second-guessing whether checks were completed.

  • No trying to piece together job history from half-finished updates.

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Built for how contractors actually work

  • Simple steps on site.

  • Clear expectations for engineers and contractors.

  • Better records without adding extra faff.

  • More structure for FM teams without slowing the job down.

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Full contractor oversight from your desk

While engineers manage the live job on site, your team can stay on top of contractor records, compliance, SLAs, time logs, and health and safety documentation from the CAFM.

Manage Contractor Profile

Store company details, services, rates, team structure, and insurance/accreditations all in one place for easy oversight.

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Health & Safety

Keep RAMS, permits to work, and hazard identification organised and accessible, so compliance is always covered.

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Manage SLAs & time logs

Track time on-site against SLAs and bill accurately based on recorded hours, not estimates or guesswork.

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Health & Safety

Keep RAMS, permits to work, and hazard identification organised and accessible, so compliance is always covered.

Manage SLAs & time logs

Track time on-site against SLAs and bill accurately based on recorded hours, not estimates or guesswork.

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Case Studies & Testimonials

Don't just take our word for it

Dan McDonald

“As a contractor I work with many CAFM providers and expansive FM is hands down the best we use. It is so intuitive and easy to use, especially on mobile.”

Dan McDonald
Director @ DANIMAK Limited
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Platform Tour

See what else expansive can do

Quoted Works

Streamline your quote requests and communicate seamlessly with contractors. Enhance collaboration and ensure value for money...  Read More »

Reactive Maintenance

Are you drowning in administration and feel like you’re operating a call centre? With Expansive FM you’ll benefit from less phone calls, emails and general administration due to the complete visibility of… Read More »

Asset Management

Our cloud-based asset management module means that data management has never been easier and brings great reward for FM teams. Read More »

Contractor & Engineer Management

Our mobile first CAFM application allows Contractors & Engineers to easily interact via the Contractor & Engineer Portal providing you with real-time and full transparency across your entire estate. Read More »

Parts Ordering

Your team can rapidly order whatever they need directly from multiple suppliers in minimal steps. Suppliers can use the platform to send updates and invoices as the order is processed. Read More »

Analytics & Reporting

Our Dashboards turn your FM data into informative, easy to share and useful analytical insights. Whether it’s SLA Performance Reports, Asset Lifecycle, Spend vs Budget or Time Tracking – we have it! Read More »

Cost Control & Invoicing

With Expansive FM, contractors and engineers can now submit their cost proposals and invoices with ease allowing FM managers to regain control with real-time reporting and analysis. Read More »