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CAFM Software for Care Homes

Care home facilities management software for safer, better-run homes

Manage maintenance, planned checks, assets, contractors and compliance evidence across every care home in one central CAFM platform.

Give home managers a simple way to report problems. Give your central team a clear view of what is due, what has been completed and what still needs attention.

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Loved by Care FM Teams

Care home facilities management software

One view across every care home

Running ten, fifty or several hundred care homes creates a particular kind of maintenance problem. Each home needs enough control to deal with day-to-day issues. The central team still needs consistent processes, reliable data and a clear view across the whole group. expansive gives you both.

For individual homes

Home managers can report issues, add photos or videos and follow progress from a phone, tablet or computer.They can see what is happening without chasing the estates team or searching through email threads.

For regional teams

Regional managers can review work by home, contractor, category, priority or status. Recurring problems become easier to spot before they turn into accepted background noise.

For Central estate teams

Central teams can monitor planned maintenance, open risks, contractor performance, spend and supporting evidence across the estate. Instead of asking every home for an update, they can see the current position directly.

Care management looks after people. Facilities management protects the place around them.

What is care home facilities management software?

Care home facilities management software helps care providers manage building maintenance, planned checks, assets, contractors and compliance evidence across one or multiple homes.

expansive gives site teams a simple way to report issues while giving estates, operations, finance and compliance teams a central view of maintenance activity across the group.

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Care plans, medication, wellbeing and resident records

Your care system helps teams deliver and evidence personalised care.

Buildings, assets, maintenance, contractors and safety checks

expansive helps keep the physical environment safe, reliable and inspection-ready.

When every home is busy, small gaps become big risks.

A faulty fire door cannot sit in somebody’s inbox. A heating problem affects residents as well as the building. A missed service visit can create a larger risk than the original maintenance task.

Meanwhile, home managers have residents, families and care teams to support. They should not need to understand the estates team’s filing system to report a problem.

Issues reported everywhere

Calls, emails, and messages make it hard to see what is urgent or overdue

Contractor blind spots

Attendance, quotes, updates and evidence are difficult to track from one place

Spend without context

Invoices arrive, but the history behind repeated faults and asset costs is often missing.

Limited estate visibility

Regional and central teams struggle to compare cost and performance across homes.

Evidence takes too long

Audit trails are assembled manually when teams should be ready to evidence work at any time

From first report to audit-ready evidence.

Everyone sees the same job, priority, owner, history and outcome.

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Report

Photo & details captured on mobile

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Prioritise

Risk, urgency, and SLA made clear
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Assign

Route to the right internal or external team
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Attend

Time, notes and progress recorded
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Evidence

Photos, documents, and sign-off stored
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Learn

Trends and repeat faults become visible

Reactive Maintenance

Make maintenance reporting simple for every home. Log, triage and track faults from report to resolution

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Planned Maintenance

Create recurring maintenance schedules, assign work and monitor completion across every home

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Asset Management

Build a reliable asset history. Keep documents and costs against every asset

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Contractor Management

Know who is attending your homes. Control assignments, attendance, SLAs and performance 

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Cost Control

Connect quote purchase orders and invoices to the work and control maintenance costs across the group

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expansive Insights

Turn maintenance records into useful reporting, build reports and dashboards around the measures that matter to your care-home group.

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Compliance evidence

Create a clear, time-stamped record of action and documents

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Use AI where it saves time. Summarise work, analyse quotes and find information faster 

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A Clear Route From Discovery To Adoption

We configure the platform around your estate workflows and people, and stay involved after launch, all in four simple steps.

1. Discover

Homes, teams, data, risks and goals

2. Configure

Workflows, SLAs, assets and reporting

3. Launch

Migration, training, testing and go-live

4. Optimise

Early life support and ongoing success

Frequently Asked Questions

Care Home CAFM, Explained Clearly

 

Get started easily
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Keep the evidence behind the work: For care providers in England, CQC Regulation 15 requires premises and equipment to be secure, suitable, properly used and properly maintained.

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Choose software around the way your care operation works: Define what your teams need, find the right fit, and make sure the system can adapt as your organisation evolves, without adding unnecessary complexity.

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See how expansive could work across your care operation: From reactive maintenance and PPMs to compliance, contractors and reporting, get a tailored look at the platform built around the way your teams work.

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