What’s New in expansive: February 2026 Product Updates

Managing costs, pricing, and operational insights shouldn’t be harder than the work itself.

In this month's release, we’ve focused on giving you greater pricing confidence, clearer spend control, and faster insights across the platform. This update includes smarter quote pricing options, improved spend handling, more intuitive dashboards, and key workflow enhancements to reduce friction and boost operational clarity.

Here’s what’s new in February...

Smarter Pricing with Guaranteed Maximum Price Quotes

Many teams have told us that managing contractor quotes can be tricky when pricing varies by job type, rate card, or expected hours. To support more predictable budgeting and clearer pricing outcomes, we’re introducing a Guaranteed Maximum Price (GMP) option at the point of quote.

With this enabled, users can now choose between:

• Fixed Quote or
• Guaranteed Maximum Price
  

Contractors can then select either an approved rate card or a custom rate (where permitted). The final price is automatically calculated as the lower of the time-on-site cost or the guaranteed maximum.

Why this matters: Pricing stays fair, transparent, and capped, giving both internal teams and suppliers confidence that costs won’t unexpectedly exceed the agreed limit.

Result: More predictable contractor pricing and greater confidence at approval stage.

Better Handling of Uncaptured Spend and Invoicing

Uncaptured spend (costs not tied to a work order) can create extra reconciliation work if not managed efficiently. In this release, we’ve improved how uncaptured spend is handled across the system.

You can now:

• Attach uncaptured spend to invoices in bulk
• See attached costs clearly under “Other costs” on the invoice screen
• Import spend records using a template
• Export spend data for offline review
• Bulk update multiple spend items at once

Why this matters: These enhancements reduce manual effort and make managing or reviewing non-work order costs far more scalable and transparent.

Result: Less time spent on admin and clearer financial oversight across your portfolio.

Faster Dashboard Creation and Insights

Dashboards are essential for tracking performance, but building them shouldn’t require duplicate effort. In this release we’ve streamlined how dashboards are created from existing views.

You can now:

• Apply filters directly on index screens
• Instantly convert a filtered view into a dashboard widget

There’s no need to recreate filters from scratch.

Why this matters: Teams can surface key metrics faster and tailor dashboards to live operational data with minimal effort.

Result: Quicker access to insights and more responsive performance tracking.

Improved SLA Collaboration

Clear service level agreements are essential for performance management. We’ve improved how attendance SLAs are reviewed and adjusted between contractors and admins.

Contractors can now suggest new attendance SLAs directly within the system. When a suggestion is submitted:

• Admin users are automatically notified
• The suggestion can be approved or rejected
• If approved, the associated time-to-fix SLA updates automatically

This removes manual back-and-forth and keeps expectations aligned.

Why this matters: Collaboration around SLA performance becomes more structured and transparent.

Result: Better alignment with contractors and reduced administrative overhead.

Improved Notifications for Key Events

Keeping the right stakeholders informed is critical to smooth operations. We’ve expanded notification coverage to improve visibility across key workflows.

Updates include:

• Contractors now receive notifications when work orders are abandoned
• Quote requesters with admin user types are automatically included in quote submitted notifications

This ensures that important updates don’t rely on manual follow-ups.

Why this matters: Clearer communication reduces missed actions and delays.

Result: Fewer gaps in visibility and more consistent workflow management.

Enhanced Bulk Approval by Invoice Group

Approving costs across multiple invoices should align with how your billing cycles operate. We’ve extended bulk approval functionality to support filtering by Invoice Group.

For teams using consolidated invoicing, you can now bulk approve costs directly into the appropriate cycling invoice here.

Why this matters: Greater flexibility in how costs are grouped and approved within your financial processes.

Result: Smoother billing workflows and stronger control over invoice management.

That’s Everything for February

This release strengthens pricing control, improves cost transparency, and makes it easier to build insights from your live data, all while reducing administrative friction across core workflows.

As always, we value your feedback. If there’s something you’d like to see in a future release, get in touch at hello@expansive.co.uk.

Stay tuned for more updates soon.