Finally, FM Financial Visibility

Budgets & Cost Control

With Expansive FM, Contractors & Engineers can now submit their cost proposals and invoices with ease allowing FM Managers to regain control with real-time reporting and analysis

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It's about time

Delivering FM on Budget With Full Visibility of Costs

Facilities Management has notoriously been difficult to track costs for as there is often so much paperwork involved, manual processes and so many stakeholders. With Expansive FM, we have removed these frictions and implemented a platform which is so self intuitive, anybody can upload and manage their costs on the go, in seconds.

Budget Management

Create and manage your budgets as granular as you like and track spend vs budget

Cost Control

Apply spend limits to jobs and set approval limits for user sign off for cost proposals and invoices

Mobile Friendly

It's so easy to upload costs on the go using our mobile responsive application

Financial Reporting

Track costs by area, site, contractor, category and more - slice and dice as you wish

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Mobile Friendly Without The Hassle

Costs Uploaded in Seconds

Cost Proposal Requests

Sent a request for quoted or estimated to multiple contractors with a click of a button. Receive alerts of acceptance and submission in real-time.

Simple Invoice Management

Upload invoices at line level and broken down across labour, materials and travel. Only allow invoice submission following work order approval.

Cost Control With Approvals

Only allow users with the appropriate authority to approve costs within the platform.

Part Cost Management

Allow your engineers to instantly record costs for parts purchased without any fuss. A few clicks and a receipt photo and they're done.

Cost Proposal Requests

Sent a request for quoted or estimated to multiple contractors with a click of a button. Receive alerts of acceptance and submission in real-time.

Simple Invoice Management

Upload invoices at line level and broken down across labour, materials and travel. Only allow invoice submission following work order approval.

Cost Control With Approvals

Only allow users with the appropriate authority to approve costs within the platform.

Part Cost Management

Allow your engineers to instantly record costs for parts purchased without any fuss. A few clicks and a receipt photo and they're done.

Budget Management

Setup Your Budgets & Track Spend

Your FM budgets can be created and managed effectively on any device in as much detail as you like.

Set your own financial calendar and periods to suit your budget reporting
Manage budgets by Work Order Type e.g. Reactive / PPM / Capex
Manage budgets by Site / Area or estate wide
Track spend vs budget in real-time
Account for accruals by editing your budget on the fly

Platform Tour

See What Else Expansive FM Can Do

Work Requests

Looking to provide an easy work request process? Our simple web-based work request software is self intuitive, encourages participation and designed to ensure inbound requests are informative.

Planned Preventative Maintenance

Turn reactive into pro-active with our powerful PPM module which automates processes, communications and logs all your activity for auditing purposes.

Contractor & Engineer Portal

Our Dashboards turn your FM data into informative, easy to share and useful analytical insights. Whether it’s SLA Performance Reports, Asset Lifecycle, Spend vs Budget or Time Tracking – we have it… Read More »

Reporting & Dashboards

Property Management

Manage documents, photos, users, tenants, access times and any custom data using our simple Property Management module.

Budgets & Cost Control

With Expansive FM, Contractors & Engineers can now submit their cost proposals and invoices with ease allowing FM Managers to regain control with real-time reporting and analysis

Work Order Management

Are you drowning in administration and feel like you’re operating a call centre? With Expansive FM you’ll benefit from less phone calls, emails and general administration due to the complete visibility of… Read More »