What is the typical cost range for implementing a CAFM system?

Let’s be honest, cost is usually the first (and sometimes the only) thing people want to know when they start looking at CAFM systems.

And fair enough. But here’s the real answer: it depends.

Not the most satisfying response, we know. But also the most honest.

Why the price isn’t one-size-fits-all

There’s no one flat fee, because no two facilities teams are exactly the same.

Some of the key things that shape pricing:

• How many users you’ve got
• How many sites or buildings you manage
• Which features you need (and which you don’t)
• How complex your existing setup is
• Whether you want add-ons like AI-powered workflows, contractor integrations, or compliance reporting
  
  It’s less about “what does it cost?” and more about “what fits your setup and goals?”

What you’re really paying for

It’s not just access to a bit of software. The right CAFM system gives you:

• A digital hub for your assets, jobs, contractors, and compliance
• Real-time visibility across locations
• Automated maintenance scheduling
• Data you can actually use (instead of dig for)
• Peace of mind that you’re audit-ready, every time

And if you're switching from spreadsheets, siloed tools, or reactive firefighting? The time, money, and sanity you save can be significant.

So how do you figure out what’s right?

It starts with a conversation. We look at:

• How you’re working today
• Where the friction is
• What tools you’re using (and which ones aren’t working
• What data you wish you had
• What you need to prove, to the board, to auditors, to yourself

From there, we tailor a setup that actually fits your ops, your goals, and your budget. No upsells. No “enterprise packages.” Just a system that works for your team.

TL;DR?

• There’s no flat fee, but there is a right fit 
• Costs scale based on your team, sites, and needs
• You should only pay for what you’ll actually use
• The right CAFM system should give you time back, not just another tool to manage

Want to talk through what that looks like for your business? Book a demo!