"It's by far the easiest to set up, the most simple to use. It gives quite possibly the best data I've ever seen — your analytics is 10 times better than anything I could have created in Power BI."
— Kevin Short, Head of Facilities, Ultimate Performance
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A big driver for change was the need for structure and visibility, especially as the business transitioned from founder-led to private equity where budgets, reporting and control matter a lot more. Kevin needed to move from “searching through emails” to being able to answer questions quickly:
One place for compliance, jobs, assets, parts, invoices, budgets and real analytics. Today, Expansive sits at the centre of all FM operations at Ultimate Performance — from planned maintenance schedules and compliance paperwork through to contractor management, budgets, and finance. But it's the unexpected use cases that perhaps best illustrate how deeply embedded the platform has become.
In preparation for a property and facilities meeting, Kevin pulled reporting on repeat issues (blocked toilets at a specific site), including frequency and cost, exporting the insight into a pack for stakeholders - quickly and without manual work.
Paperwork stored directly in work orders.
Supporting future lifecycle maintenance.
To support visibility and control.
To report spend and trends quickly.
The duplicate work order checker is a daily time-saver.
With the asset register now established and the platform live across the UK, Europe, and the Americas, Ultimate Performance is turning its attention to the next phase: asset lifecycle management.
Global rollout to Dubai, Singapore, and Australia is underway, with full coverage across all 26 sites targeted by the end of the year.
Streamline your quote requests and communicate seamlessly with contractors. Enhance collaboration and ensure value for money... Read More »
Are you drowning in administration and feel like you’re operating a call centre? With Expansive FM you’ll benefit from less phone calls, emails and general administration due to the complete visibility of… Read More »
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Our cloud-based asset management module means that data management has never been easier and brings great reward for FM teams. Read More »
Turn reactive into pro-active with our powerful PPM module which automates processes, communications and logs all your activity for auditing purposes. Read More »
Our mobile first CAFM application allows Contractors & Engineers to easily interact via the Contractor & Engineer Portal providing you with real-time and full transparency across your entire estate. Read More »
Manage documents, photos, users, tenants, access times and any custom data using our simple Property Management module. Read More »
Your team can rapidly order whatever they need directly from multiple suppliers in minimal steps. Suppliers can use the platform to send updates and invoices as the order is processed. Read More »
Our Dashboards turn your FM data into informative, easy to share and useful analytical insights. Whether it’s SLA Performance Reports, Asset Lifecycle, Spend vs Budget or Time Tracking – we have it! Read More »
With Expansive FM, contractors and engineers can now submit their cost proposals and invoices with ease allowing FM managers to regain control with real-time reporting and analysis. Read More »
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